Booking and conditions:

Booking:

If you have made a choice from our tours or if we agreed on a complete program and price we love to get to work for you.
We would like to receive the order confirmation of the final booking by e-mail.

With the final booking we must receive the following from you:

1.      A scan of your passport and of all fellow travellers which prove full official names, date of birth, passport numbers and nationality.
Your passport must currently be valid for at least six months on return to the Netherlands or Belgium.

We cannot always be completely informed about rules and regulation about validity requirement in your home country and you will always be responsible to be in the possession of valid travel documents.

2.      The mobile phone number on which you can be reached during your trip.

3.      Information:

* whether you are or one of the fellow travellers is vegetarian;

* whether you have or one of the fellow travellers has a diet (on medical prescription only!);

* whether there are themes related to your physical and/or mental health, or those of fellow travellers, which we must be aware of because they may be important for the proper execution of the journey.

 

It is your obligation and responsibility to take out travel insurance in the country where you live.
We strongly recommend that you also take out cancellation insurance.

Also read our general conditions and cancellation conditions.

 

After receiving the necessary information we will make the reservations for you.

If it turns out that a hotel is full on the desired day, we will inform you about this and reserve another hotel for you. Such a change may involve a (small) rate change in a positive or negative sense.

When all reservations are confirmed we will inform you and send you the invoice.

We require a down payment of 25% of the land arrangement when booking more than 6 weeks before the commencement of the tour or travel, or full payment when booking within 6 weeks before the commencement of the tour or travel.
In case of a down payment the remaining amount must be in our possession 6 weeks before the commencement of the tour or travel.

 

If your programme includes one or more flights and you want us to issue the air tickets you will also receive the invoice for the flight(s). The amount for the flight(s) has to be paid at once, because we also need to pay the air company straight away. If you book longer than 6 weeks before the commencement of the tour or travel you can pay for the flight(s) together with the down payment of 25% for the land arrangement. After receiving your payment for the air ticket(s) we will have them issued and we will send them to you immediately. You can print the e-ticket(s) and take them with you on your travel.

Prices for air tickets not always include airport taxes. You will have to pay these taxes yourself at the airport.

 

At some bus stations in Bolivia a tax is imposed for the use of the terminal. Also these taxes you will have to pay on the spot. The involved rates are small.

 

For reservations from foreign countries we charge a fee for booking- and reservation costs of US-$. 30 per booking.

 

After receiving full payment for all booked tours or services we send you the concerning vouchers per e-mail. We advise to check the vouchers well on correctness regarding date of travel, names, passport numbers etc. If you have any remarks or questions about the vouchers we ask you to inform us directly so we can make the necessary corrections if required.

You can print the vouchers and hand them over to the organization or person carrying out the tour or service.

General conditions:

It is understood that undertaking of and participating in travels, treks, group tours, or any other form of tourism activities, such as expeditions, jungle tours or any other activity arranged by Kaleidoscope Travel S.R.L., involves certain risks and dangers.
These include but are not limited to:

o    travelling in mountain terrain, on rivers and in forests and jungle;

o    travel by airplane, car, bus, jeep, boat, canoe, rafts, bicycle, or any other means of conveyance;

o    accidents or illness in remote regions with little or no medical facilities and without means of paid evacuation;

o    accidents caused by forces of nature;

o    changes in itinerary or cancellation of tours/treks or services due to reasons beyond our control.

 

In consideration of the above Kaleidoscope Travel S.R.L. declares that as performer or as intermediary between the participant and the entities or persons called to carry out the tour or service described in the itinerary: tour operators, hotels, restaurants, transport or others, shall not be liable for their deficiencies or failure of these entities. This includes failures such as delays, loss or damages to baggage or goods, seat allocation in any kind of transport or hotel rooms, unexpected cancellation of reservations or any other failure of any kind.

Kaleidoscope Travel S.R.L. shall not be held responsible for any delay -and its consequences-, loss, injury or damage to any person or property resulting - directly or indirectly - dangers, fire, accident, breakdown in machinery or equipment, breakdown of transport, wars, civil disturbances, quarantine, strikes, riots, thefts, pilferages, epidemics, medical or custom department restrictions or regulations, or any other causes beyond Kaleidoscope Travel S.R.L.' control.

Kaleidoscope Travel S.R.L. does not assume liability or responsibility for securing the services of any doctor for any of their tours or services nor is liable for any medical emergency, evacuation costs, expenses for accident, sickness or death, loss due to theft, or any other reasons incurred by any tour or service participant. Travelers are obliged to take out such an insurance contract in their home country. The participation in tours or services organized by Kaleidoscope Travel S.R.L. takes place on travellers own responsibility and at their own risk. According to the above, the participant shall not formulate protests of any kind against Kaleidoscope Travel S.R.L.

Payment and cancellation conditions:

Payment conditions:

1.) Money transfers from your account in a foreign country to our account in Bolivia:

I.    For money transfers from your account in a foreign country to our account in Bolivia we don't charge transfer costs.

When you do the payment please indicate your bank that costs for the money transfers are for sender (for you) so we receive the correct amount on our bank account. If a lower amount arrives on our account we will still have to charge you for the amount that is short.

In addition please indicate your bank that you transfer the amount in US-$., so don’t convert the amount into Euros, British Pounds, or any other currency!
We ask you to inform us after transferring the amount so we can check our account and send you a confirmation of the receipt.

II.   Transfer can be done by payment through the Western Union as well, in which case no transfer costs will be charged by us. Of course Western Union will charge you a fee for their service.

We ask you to inform us after transferring the amount so we can check our account and send you a confirmation of the receipt.

For all the tours or services contracted, a down payment of 25% of the total agreed amount should be made on the by Kaleidoscope Travel S.R.L. indicated bank account when booking. The remainder of the payment has to be in the possession of Kaleidoscope Travel S.R.L. 6 weeks before the commencement of the tour or travel.

When booking takes place within 6 weeks before the commencement of the tour or travel the full amount has to be paid at once.

 

2.) If you are in Bolivia and you book a tour or service with us you can, in consultation with us, in time before the tour or service starts:

I.    Pay cash at our office in Samaipata in US-$. or in bolivianos;

II.   Deposit the amount for the tour or service in US-$. or in bolivianos on our bank account in Bolivia;

III.  Transfer the amount in US-$. through Western Union, in which case no transfer costs will be charged by us. Of course Western Union will charge you a fee for their service.

We ask you to inform us after transferring the amount so we can check our account and send you a confirmation of the receipt.

There won’t be a booking and reservation fee charged.

Cancellation conditions *:

If the participant in a tour or travel booked with Kaleidoscope Travel S.R.L. wishes to cancel the reservation for any reason, our policy states that a full refund payment is not available. In addition to the booking and reservation costs due, the reductions are for cancellation:

o    until the 42nd calendar day before the commencement of the travel or tour: 25% of the agreed amount;

o    from the 42nd calendar day (inclusive) up to the 28th calendar day (exclusive) before the start of the travel or tour: 35% of the agreed amount;

o    from the 28th calendar day (inclusive) up to the 21st calendar day (exclusive) before the start of the travel or tour: 40% of the agreed amount;

o    from the 21st calendar day (inclusive) up to the 14sth calendar day (exclusive) before the start of the travel or tour: 50% of the agreed amount;

o    from the 14th calendar day (inclusive) to the 5th calendar day (exclusive) before the start of the travel or tour: 75% of the agreed amount;

o    from the 5th calendar day (inclusive) until the day of commencement of the travel or tour: 90% of the agreed amount;

o    on the day of commencement of the travel or tour or later: the fully agreed amount.

Working days are Monday to Friday from 8.30-18.30 hrs. and Saturday from 8.30-12.30 hrs. Bolivian time.

Cancellations sent on non-working days are deemed to have been received on the next working day. Cancellations outside office hours after closing time are deemed to have been received on the next working day.

 

* For tours to Machu Picchu (Peru), deviated cancellation conditions and reductions are applicable:

o    cancellation of the 2 days trekking in group or private tour, from reserving to 16 days before the commencement of the trekking: $ 248 p.p.;

o    cancellation of the 2 days trekking in group or private tour or no-show, from 16 days before the commencement of the trekking: 100%;

o    cancellation of the 4 days trekking in group or private tour, from reserving to 16 days before the commencement of the trekking: $ 292 p.p.;

o    cancellation of the 4 days trekking in group or private tour or no-show, from 16 days before the commencement of the trekking: 100%.

 

Most airline tickets are subject to strict terms that involve high cancellation costs. For cancellation of airline tickets other cancellation penalties can be applicable up to 100%. Kaleidoscope Travel S.R.L. agrees to fully refund any money paid by the participant in the case of having to cancel a tour or service for any reason under Kaleidoscope Travel S.R.L.'s control.
If adverse climatic conditions exist or external events disturb or alter the normal course of the country, Kaleidoscope Travel S.R.L. reserves the right of cancellation of the tour or service, or part of it, or the modification of its content, always in the best interest and security of the traveller. In case of cancellation Kaleidoscope Travel S.R.L. will withhold 10% of the payment for administrative expenses.
If the tour has been initiated, the participant will additionally pay the expenses made so far. In case of modification, Kaleidoscope Travel S.R.L. will make a new estimation considering the changes.

Payment of the tour or service is taken as acknowledgment and agreement of the above mentioned terms.